Find out how Caritas Duisburg standardised their paper-based processes with tegolySIGN.

Challenge

Hundreds of documents in various departments need to be signed each year.

Before implementing the digital signature solution, Caritas relied heavily on paper documents. This caused delays and increased operating costs. Caritas recognised the need for a more efficient system and turned to tegoly GmbH, a digital signature company.
Stephan Voss from the IT staff unit:

Stephan Voss from the IT staff unit:

"At Caritas, we are striving for a complete digitalisation of our processes. Here, the 'analogue' paper processes, which slow everything down, are the first we want to digitalise"

Sven Gosda (CEO, tegoly):

"When Caritas approached us and described their problem, it worked to our advantage that with our integrated Microsoft Teams app we could showcase a solution that is easily and quickly implemented."

The challenges of paperwork before the digital signature solution

Caritas faced several challenges regarding their paper-based system. The large volume of paper documents slowed down processes, caused delays and increased costs. Furthermore, the organisation had difficulties tracking and managing paper documents, representing a security risk.

Solution

Why Caritas chose the digital signature solution from tegoly

The association chose tegolySIGN because its integration into Microsoft Teams allows it to be used very quickly by everyone involved in the company. The simple installation and minimal overhead also met with great approval in terms of administration. Currently, only the board signs digitally – but an expansion to the entire association is planned.

Stephan Voss:

"The solution is easy to use and to integrate into the existing infrastructure, so it fits ideally into operations."

Petra Keysers, Member of the Board of Directors:

"Additionally, the digital signature solution is more secure than paper documents and reduces the risk of unauthorised access."

Result

How Caritas will deploy the digital signature solution

Caritas will implement tegolySIGN across all departments in the long term. The solution will then enable employees to sign and exchange documents electronically, eliminating the need for paper documents. Furthermore, tegolySIGN provides a central platform for managing and tracking documents, simplifying processes.

Conclusion

Implementing tegoly's digital signature solution brought significant results for Caritas. The organisation was able to reduce its paper consumption and save costs. Furthermore, the processing time for documents was cut by 50%. With tegolySIGN, document security also improved, protecting sensitive information from unauthorised access.